Introduction
Sometimes, decisions can’t wait, and not every topic requires a lengthy meeting. That's where circular resolutions come in! 📨 Learn how to make legally compliant decisions efficiently, flexibly, and seamlessly with fynk in just a few clicks.
💬 What is a Circular Resolution?
A circular resolution is a decision made outside of a formal meeting – through a written or digital process known as a "circular procedure." Instead of gathering in person, all participants (e.g. shareholders) vote on a proposal via email, platform, or other means. It’s fast, efficient, and convenient!
📌 When is a Circular Resolution Used?
Circular resolutions are typically used when:
a quick decision is needed,
a formal meeting is not possible, or
everyone already agrees with the proposal.
💡 Important: The circular procedure only works if everyone agrees, including on conducting the process itself. Unanimity is key!
📝 What Format is Required?
A circular resolution can be made in writing or electronically – depending on legal requirements or internal agreements. In many cases, a simple email is enough. In others, a qualified electronic signature might be needed.
🔒 With fynk, you’re on the safe side - we support legally compliant digital
decision-making – including signature workflows!
✅ Benefits of a Circular Resolution
Time-saving: No meeting needed
Flexible: Participants can vote remotely
Efficient: Decisions are made faster
🚧 What you should keep in mind
All participants must agree to the process
The decision must be unanimous
The format of the agreement should be documented (e.g. via fynk 😉)
🧾 Creating a Circular Resolution with fynk
Creating a circular resolution with fynk is easy.
1. First, choose your option:
Create a new template in the editor from scratch
Create a new template and upload an existing .docx file
Use a template from our gallery
Use an existing fynk document, "turn on editing" and proceed with the next steps
2. Add the necessary parties, the signature blocks and the voting block
3. Create a document from your template and fill in the necessary information and data of your parties
4. Start the signing process
5. As soon as the signing process has started, the voting is also enabled
6. Once the vote has been taken, you automatically proceed to signing
✅ After voting & signing: The result is automatically documented and the participants receive the signed document via email.
🎉 Congratulations!
You have finished your first Circular Resolution with fynk.
This is how modern decision-making works! 🚀
💁♀️ Our expert Support Team is on standby. Engage with us via our chat feature or reach out at [email protected] for any assistance 🚀.