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Circular Resolutions in fynk

How to use fynk for circular resolutions to save time and effort.

Stefanie Kotynek avatar
Written by Stefanie Kotynek
Updated this week

Introduction

Sometimes, decisions can’t wait, and not every topic requires a lengthy meeting. That's where circular resolutions come in! πŸ“¨ Learn how to make legally compliant decisions efficiently, flexibly, and seamlessly with fynk in just a few clicks.


πŸ’¬ What is a Circular Resolution?

A circular resolution is a decision made outside of a formal meeting – through a written or digital process known as a "circular procedure." Instead of gathering in person, all participants (e.g. shareholders) vote on a proposal via email, platform, or other means. It’s fast, efficient, and convenient!


πŸ“Œ When is a Circular Resolution Used?

Circular resolutions are typically used when:

  • a quick decision is needed,

  • a formal meeting is not possible, or

  • everyone already agrees with the proposal.

πŸ’‘ Important: The circular procedure only works if everyone agrees, including on conducting the process itself. Unanimity is key!


πŸ“ What Format is Required?

A circular resolution can be made in writing or electronically – depending on legal requirements or internal agreements. In many cases, a simple email is enough. In others, a qualified electronic signature might be needed.

πŸ”’ With fynk, you’re on the safe side - we support legally compliant digital
decision-making – including signature workflows!


βœ… Benefits of a Circular Resolution

  1. Time-saving: No meeting needed

  2. Flexible: Participants can vote remotely

  3. Efficient: Decisions are made faster


🚧 What you should keep in mind

  1. All participants must agree to the process

  2. The decision must be unanimous

  3. The format of the agreement should be documented (e.g. via fynk πŸ˜‰)


🧾 Creating a Circular Resolution with fynk

Creating a circular resolution with fynk is easy.

1. First, choose your option:

  • Create a new template in the editor from scratch

  • Create a new template and upload an existing .docx file

  • Use an existing fynk document, "turn on editing" and proceed with the next steps

2. Add the necessary parties, the signature blocks and the voting block
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3. Create a document from your template and fill in the necessary information and data of your parties
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4. Start the signing process
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5. As soon as the signing process has started, the voting is also enabled


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6. Once the vote has been taken, you automatically proceed to signing

βœ… After voting & signing: The result is automatically documented and the participants receive the signed document via email.
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πŸŽ‰ Congratulations!

You have finished your first Circular Resolution with fynk.

This is how modern decision-making works! πŸš€


πŸ’β€β™€οΈ Our expert Support Team is on standby. Engage with us via our chat feature or reach out at [email protected] for any assistance πŸš€.

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