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Manage & track contracts

Export documents and metadata

Download your documents as a ZIP archive, or your metadata as an Excel file for reports and backups.

Written By Sebastian

Last updated About 3 hours ago

Export documents to keep a backup, hand them over to someone outside fynk, or build reports from your metadata in Excel.

Available on all plans · Owners and Admins only

Download several contracts to your computer

To bulk download or batch download contracts locally, use Export → Full archive in the document list. This downloads the selected contracts as PDFs in a ZIP file, together with their attachments and metadata. Use this option for an offline copy or backup; Metadata only does not include the contract PDFs.

Bulk export is available to Owners and Admins and only includes documents they can access. If you do not have this role, ask an Owner or Admin to prepare the export. To download one contract instead, open it and choose … → Download PDF.

Choose what to export

ExportContainsUse it for
Full archiveA ZIP file with the documents as PDF, their attachments and an Excel file with all metadataBackups, audits, handing over contracts
Metadata onlyAn Excel file with one row per document and one column per metadata fieldReports, budget planning, lists of obligations

Export documents

  1. Go to Documents.

  2. Filter the list to the documents you want, or select them with the checkboxes. To export everything, select all documents that match your filters.

  3. Choose Export from the bulk actions.

  4. Choose Full archive or Metadata only.

Small exports download straight away. Larger exports are prepared in the background. You'll find them under Account Settings → Exports when they're ready. Completion notifications follow your personal settings: open User settings → Notifications and find Documents → Document export completed. Enable Email, Web (in-app), both or neither.

Exports appear there as ZIP downloads, with their status, the number of documents, the content (Full archive or Only metadata), the size and who created them. Download links expire 7 days after they're created.

Good to know

  • Only Owners and Admins can export. Other roles can see the list but can't download it as a file.

  • The metadata export always contains all metadata fields. To build a report, delete the columns you don't need in Excel.

  • Values in the export are the confirmed metadata values. Unconfirmed AI suggestions aren't saved as document metadata and aren't included.

  • Archived documents are only included if you show them with the Archive filter.

  • To export automatically on a schedule or into another system, use the API. See Integrations overview.

  • To move documents to another fynk account, export them as a full archive and import the PDFs in the other account.

Troubleshooting

Download doesn't start or is blocked? See A document won't download for help with blocked Chrome pop-ups, downloaded files and company network restrictions.

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